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Respecting the right for privacy of people who have entrusted the W. Lewandowski PHU with their personal data, including our partners and their employees, we would like to declare that your data is processed in accordance with the Polish and European law and under conditions that ensure its security.

To ensure transparency of data processing, we hereby present effective rules of data protection, pursuant to the Regulation of the European Parliament and Council of 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter the GDPR).

Data Administration

The administrator of your personal data, that is the subject deciding on the purposes and ways of its processing, is the W. Lewandowski PHU Company, with its registered office in Łódź, at 5 Kopernika Street (postal code: 90-509). In matters related to data protection you can also contact us at odo@lewandowski.com.pl

Purpose of Data Processing

In the course of our business activities, the W. Lewandowski PHU processes your personal data for the following purposes:

Processing Purpose:

Legal basis for data processing and the period of time your data is stored:

Legitimate interest (art. 6 para. 1 letter f of the GDPR) in the case of:

Signing and implementing a contract with a customer or partner

Art. 6 para. 1 letter b (referring to customers);

Art. 6 para. 1 letter f (referring to persons cooperating with us on behalf of a customer/partner)

Need of contacting employees/partners of customers and partners pursuant to actions related to signing or implementing a contract

Complaints and suggestions

Art. 6 para. 1 letter b, c and f

For the duration of the contract, until the expiry of warranty period or settling the complaint

Need of contacting customers/partners of customers in order to look into a complaint or suggestion

Establishing, investigating and defending against claims

Art. 6 para. 1 letter f

For the duration of the limitation period – in accordance with law

Processing data of customers or partners and their employees/partners for the purposes of establishing, investigating and defending against claims

Bookkeeping, calculations and financial reports

Art. 6 para. 1 letter c

Until the regulatory expiration of data storage obligations, especially bookkeeping

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Video surveillance on the premises of data administrator for the purpose of improving the security of employees, property protection and data confidentiality

Art. 6 para. 1 letter f

Image recordings are processed solely for the purposes they were recorded; and stored for no longer than 3 months from the day of the recording or until a justified complaint is filed, unless the recording is evidence in court proceedings – in this case until legal settlement of the proceedings is made

For the people entering the production facility of the W. Lewandowski PHU surveillance is a justified purpose and in the case of employees it results from the law (art. 22(2) of the Labour Code)

B2B marketing and contact with current customers (including electronic communication)

Art. 6 para. 1 letter f

When conducting marketing activities via telephone or email the administrator shall obtain agreement as to the channel of communication pursuant to the law on the provision of services by electronic means or the telecommunications act, unless you object, that is let us know in any way that you don’t want to stay in contact with us or get information about our activity, alternatively until any claims expire

Conducting marketing activities promoting products and services

Conducting recruitment

Art. 6 para. 1 letter a and c (pertaining to candidates for workers)

Art. 6 para. 1 letter a and b (pertaining to candidates for co-workers)

Up to 6 months from the termination of recruitment procedure, and in the case of agreement to further recruitment procedures no longer than one year.

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Managing human resources – workers and co-workers

Art. 6 para. 1 letter a, b, c, f and art. 9 para 2 letter b

Pursuant to the incumbent regulations obliging us to archive documents pertaining to labour law, i.e. personal files, we archive them for 50 or 10 years. A 10-year period in cases related to employment relationships and personal files of workers applies to all workers employed after 1 January 2019.

In the case of workers employed after 31 December 1998 and before 1 January 2019, documentation related to employment relationships and workers’ personal files shall be archived for 50 years from the day of termination or expiry of the employment relationship, unless the employer files a declaration of intent to transfer information reports of all the people employed during that period.

Dissemination of worker’s image pursuant to copyright agreement

Recipients of Data

By reason of its business, the W. Lewandowski PHU may reveal your personal data to the following subjects:

  • Entrepreneurs providing us with their services, including counsels and attorneys working with the W. Lewandowski PHU
  • Persons working in the W. Lewandowski PHU
  • State organs or other lawfully authorised subjects
  • Subjects supporting us in our business activity, especially external IT system providers fostering our services
  • Banks in cases of settling accounts
  • Internet recruitment portals – referring to work candidates

Eligibility and Voluntariness of Data Processing

Each person whose data is being processed by the W. Lewandowski PHU, is entitled to:

  • Accessing their data and receiving its copy
  • Revising (correcting their data)
  • Removing their data
  • Limiting the proliferation of their data
  • Transferring their data – if the legal basis for its processing is agreement (art. 6 para 1 letter a or art 9 para. 2 letter a of the GDPR) or contract (art. 6 para. 1 letter b of the GDPR)
  • Objecting against their data processing – if the legal basis for their processing is a legitimate interest (art. 6 para. 1 letter f of the GDPR)

More information on the rights of data subjects can be found in articles 12-23 of the GDPR.

Additionally, persons whose data is processed by the W. Lewandowski PHU are entitled to lodge a complaint with a supervisory authority, i.e. the President of the Office for Personal Data Protection. More information at: https://uodo.gov.pl/en/559

Necessity to Provide Personal Data

Providing your personal data is voluntary but necessary for the realisation of the purposes described above.

Your data is indispensable for concluding contracts, settling accounts and meeting legal requirements by the W. Lewandowski PHU. To make use of the services offered by the W. Lewandowski PHU, become our partner, customer or worker, you have to provide us with your personal data.

Transfer of Personal Data to Third Countries

As a rule, personal data will not be transferred outside of the European Economic Area.

Automated Processing of Personal Data

Personal data will not be used for automated decision making (including forms of profiling).

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